WiNC GME Consortium Resident/Fellow Policies
The term resident/residency is used synonymously with fellow/fellowship unless otherwise specified.
(GMEC approved 10/20/2022)For more information on Resident/Fellow Policies and Procedures please see the Resident/Fellow Employment Information ManualClinical Experience and Education Work Policy
Programs, in partnership with the Sponsoring Institution, must design an effective program structure that is configured to provide residents with educational and clinical experience opportunities, as well as reasonable opportunities for rest and personal activities that complies with ACGME work hours limitations.
Closures and Reductions Policy
To outline a process and responsibilities in compliance with the ACGME, in the event of a pending or actual closure of the WiNC GME Consortium sponsoring institution or a WiNC-sponsored residency program or a reduction in size of a WiNC-sponsored residency program.
Covid Vaccination Requirements for Applicants
To help assure both the program and the unvaccinated resident applicant of the resident applicants eligibility to complete the programs required rotations prior to accepting a residency appointment.
Diversity, Equity, and Inclusion Committee Charter
Disaster and Interruption of Patient Care Policy
Emergency Medicine- Fellow Recruitment and Selection Policy- ABPS
Emergency Medicine- Statement on Fellowship Progression and Completion
The ACGME’s Common Program Requirements specifically address diversity, equity, and inclusion and expectations for Sponsoring Institutions and Programs.
To outline guidelines for facilitating resident education and well-being in the event of a disaster/interruption in patient care, ensuring compliance with requirements from the ACGME.
To establish fair, equitable, and consistent guidelines for ABPS fellow recruitment and selection.
To outline a standardized approach for making and documenting decisions about fellows ability to demonstrate sufficient professional ability to practice competently and independently, while having met all requirements for completion of the program.
Equal Employment Opportunity Policy
To outline the Wisconsin Northern & Central (WiNC) GME Consortium philosophy regarding Equal Employment Opportunity (EEO).
GMEC Charter
The WiNC GMEC is charged with overseeing compliance of all WiNC sponsored graduate medical education (GME) programs to the standards of the Accreditation Council for Graduate Medical Education (ACGME), establishing effective administrative and educational policies and procedures that ensure a clinical learning environment (CLE) that is of the highest quality and safety.
Guidelines for Standard Residency Verification Letters
To provide common definitions for “conditions or restrictions beyond those generally associated with the training regimen at your facility” on the Standard Residency Verification Letter (attached).
Health-Life-Disability Insurance Benefits
This policy details the health, disability, and life insurance coverage provided to WiNC residents/fellows and their eligible dependents.
Information Provided to Applicants Policy
To describe the dissemination of and the information which must be provided to an applicant invited to interview for a resident/fellow position.
Moonlighting
To ensure that moonlighting by residents does not interfere with a resident’s ability to achieve the goals and objectives of the educational program, compromise patient safety, and/or exceed duty hour limits outlined by the Accreditation Council for Graduate Medical Education (ACGME).
Non-competition Policy
To outline a policy regarding resident noncompetition guarantees and restrictive covenants.
Notifying Residents of Actions Affecting their Appointment
To outline guidelines for notifying residents about actions affecting their Agreement of Appointment that is in compliance with:
Accreditation Council for Graduate Medical Education (ACGME) requirements
Federal and state employment law
Policies and procedures of the resident’s employing organization
Professional Behavior Standards for Residents
To outline a policy regarding acceptable standards of behavior in the residency program.
Professional Liability Insurance
To outline the provision of professional liability insurance coverage for WiNC residents required by both the ACGME and Wisconsin Statute.
Program Letters of Agreement
To outline a process for developing, signing, retaining, and renewing Program Letters of Agreement (PLA), ensuring compliance with the Accreditation Council for Graduate Medical Education (ACGME).
Provision of Resident Agreement Policy
To detail the requirements for resident/fellow appointment/contracts.
Qualifications of Applicants Policy
To establish uniform qualifications for applicants to WiNC-sponsored residency programs and to ensure compliance with the Accreditation Council for Graduate Medical Education (ACGME), including Osteopathic Recognition Requirements, and the National Resident Matching Program (NRMP).
Renewal and Promotion Policy
To outline a standardized approach for making and documenting decisions about residents’ readiness to advance to the next level of training, or ability to demonstrate sufficient professional ability to practice competently and independently, while having met all requirements for completion of the program.
Reporting on Citations & Internal Review Recommendations
1. To better track and monitor program and institutional compliance with ACGME requirements.
2. To outline a standardized reporting format which provides clarity for GMEC regarding:
a. Program/institution status on each citation/IR recommendation
b. Plan of action to address each citation/IR recommendation
c. Identification of areas where GMEC assistance is needed
d. Identification of citations/IR recommendations that are adequately addressed and those that need further attention.
Resident/Fellow Job Description
WiNC Resident/Fellow Essential Duties
Resident Grievance Policy & Procedure
Residents have the right to file grievances and appeal decisions about their appointment status.
Resident Impairment Policy
To define the resident impairments that compromise the ability to learn, provide safe and appropriate patient care, or their own wellbeing.
To describe how to take actions as appropriate for the best interest of the impaired resident, patients, his/her colleagues, faculty and staff.
Resident Recruitment & Selection Policy
To establish fair and equitable guidelines for resident recruitment and selection, and to ensure compliance with the Accreditation Council for Graduate Medical Education (ACGME), including Osteopathic Recognition Requirements and the National Resident Matching Program (NRMP).
Resident Support & Work Environment Policy
To outline guidelines and responsibilities for facilitating safe and supportive educational and work environments for residents in compliance with requirements from the Accreditation Council for Graduate Medical Education (ACGME).
Resident Time Away from the Program
This policy provides a guideline for resident time away from the program including vacation, illness, short and long-term absences, and leaves of absence.
Special Review Policy and Process
The purpose of this policy is to define; underperforming ACGME-accredited residency and fellowship programs, the GMEC special review processes, and methods to oversee and resolve the issues.
Supervision of Residents and Fellows
To provide appropriate and educationally helpful supervision for residents and fellows during patient care activities, ensuring safe and effective care for patients and compliance with requirements from the Accreditation Council for Graduate Medical Education (ACGME).
Vendor Interactions with Residents
To outline the requirements for resident interactions with vendors/corporations that is consistent with WiNC policies, as well as the policies of clinical entities where residents see patients.
Visa Information
H1-B applications are only accepted for the MCW-CW Psychiatry Program. J-1 applications are only accepted for the MCW-CW Psychiatry Program and the Eau Claire Family Medicine Residency.
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WiNC Institutional Commitment to Graduate Medical Education
Worker’s Compensation Step-by-Step Reporting Process
The Wisconsin's Northern & Central (WiNC) Graduate Medical Education Consortium and all residency member institutions are committed to providing an organized educational program to resident physicians providing them with the ability to practice independently within the context of a health care delivery system.
As a WiNC employee, if you injure yourself at work or have a work related illness, you need to follow this process.
Please note: In order to ensure that your claim is filed appropriately, it’s important to follow all steps as soon as possible.